Minco Products Inc.

  • HR Assistant/Receptionist

    Job Locations US-MN-Minneapolis
    ID
    2018-1796
    # of Openings
    1
    Category
    Human Resources
  • Overview

    At Minco, you can make a difference by being part of something that is evolving, growing and continually improving. Minco products can be found everywhere from on an oil rig miles under the sea to satellites miles above our heads - and in your doctor’s office! Our temperature sensing, controlling, and heating, as well as the flexible circuits that pull it all together, are in products that save people’s lives, explore the world, protect our military, and bring energy to everyone.

     

    Minco has an outstanding opportunity for you to join our Human Resources team as a full-time HR Assistant/Receptionist. In this role, you will create a warm and welcoming environment at the reception desk while providing outstanding customer service to our customers, vendors, candidates and employees. You will assist the team with HRIS data entry, new employee onboarding, personnel filing, copying, scanning, scheduling meetings and special projects.  You will work closely with customers, vendors, candidates and employees and what you do will have an important impact on the success of Minco. Every day, you will be responsible for delighting our customers and business partners, practicing continuous improvement and operating within our company’s “icare” values while growing and developing in your role.

    Responsibilities

    Position Responsibilities

    • Greet and assist visitors, answer and direct phone calls, respond to questions referring the visitor to the appropriate person.
    • Disseminate information as requested, update HR systems, prepare standard documents and run basic reports.
    • Perform various office duties such as making badges, coordinating meetings, copying, filing, scanning, and preparing, sorting/distributing mail.
    • Order supplies, employee gifts and provide hospitality assistance for company events.
    • Assist HR team updating documentation (letters, forms, standard work instructions, etc.) using existing material; ensure documents are logical and complete as well as accurate in grammar and spelling.
    • Assist HR coordinator and generalists with candidate pre-employment activities.
    • Assist with new employee on-boarding process; track incoming HR and payroll paperwork; enter new employee data into HR systems and process with Payroll.
    • Ensure I-9, E-Verify, ITAR and EEO/Affirmative Action documentation is updated as per procedure to ensure compliance.
    • Serve as a key contact with various outside agencies including emergency personnel, contract vendors, benefits and employee recognition vendors, medical screenings, transport companies, etc.
    • Assist team member’s preparation for training events, maintain basic training records, and run reports.
    • Manage work in a confidential manner ensuring information is only shared with internal and external individuals in an appropriate manner.

    Qualifications

    Basic Qualifications

    • High School diploma or GED Equivalent
    • Minimum of 1 year of receptionist, administrative assistance, customer service or other work experience requiring frequent people interaction.

    Preferred Qualifications

    • Associates degree or post high school education
    • Experience in Human Resources assistance highly preferred.
    • Good administrative skills or basic skills with a strong interest and ability to learn
    • Ability to use basic office equipment; phone system/switchboard, copier, printer, and scanner
    • Intermediate computer skills; Microsoft Office applications including Outlook email & calendar, Word, Excel, PowerPoint and SharePoint
    • Experience with HRIS (Ultipro or similar) and ERP Systems (IFS)
    • Ability to compile information and produce basic reports
    • Basic understanding of HR processes and procedures or the ability to learn and follow process
    • Experience providing accurate and compliant records management
    • Experience in a manufacturing company

    Professional Skills Required

    • Excellent communication skills, both verbal and written
    • Professional demeanor; ability to handle confidential information with discretion
    • Demonstrated ability to provide exceptional customer service both in person and over the phone
    • High energy, positive and proactive
    • Exceptional attention to detail and follow through
    • Bilingual communication skills preferred
    • Ability to work independently and as part of a team; strong interpersonal skills
    • Ability to adapt quickly and reprioritize as business needs change
    • Experience working in a fast-paced, dynamic and multi-cultural environment.
    • Excellent organizational, time management and problem solving skills; proactive approach
    • Ability to respond to and resolve basic questions and concerns, redirecting complex issues to the appropriate HR team member

     

    This position is a regular full-time position located in our headquarters in Fridley, Minnesota. Hours are from 8:00 – 4:30 pm, Monday through Friday.

     

    Why Minco?

     

    At Minco, we offer benefits and services that help balance work life and personal life, a competitive wage and benefits package, opportunities for continuous improvement and personal growth, casual denim Fridays and company celebrations – some of the many reasons that make Minco a great place to work!

     

    Find out why you would love working at Minco by learning more about our company culture and the rewards of working with us at www.minco.com/careers - then apply! Current Minco employees: please apply via your Employee page on iconnect. If you need assistance, please contact HumanResources@minco.com.

     

    We are proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, veteran, marital, or disability status.

    We maintain a drug-free workplace and perform pre-employment substance abuse testing.

      

    Minco Products, Inc. is an E-Verify employer.

     

    This position requires use of information or access to hardware and software which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the definition of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

     

     

     

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed